RFP SJVLS 21-001: Library Management System

Purpose

San Joaquin Valley Library System (SJVLS or System) is seeking responses from qualified vendors for a library management system (LMS) capable of supporting a 10-member, 112-location consortium of public libraries. SJVLS previously issued an RFI in 2016 to survey commercial LMS options and see if any of them were competitive with the Evergreen open source software in terms of consortia operational needs and migration/support costs. After careful consideration of LMS functionality and costs, SJVLS made the decision to remain on Sirsi Dynix's Horizon LMS and incorporate their new BlueCloud products.

To be considered "qualified" a vendor's solution must:

  • Support standard library functionality in circulation, cataloging, acquisitions, serials and the public catalog
  • Efficiently support consortia by streamlining configuration by groups of libraries
  • Be installed in a public library consortium of comparable size (locations/circulation) in the United States, such installation having been in full production for at least 18 months.

Background

SJVLS serves the public library systems of Fresno, Kern, Kings, Madera, Merced, Mariposa, and Tulare counties, and the city/district libraries of Coalinga-Huron, Porterville, and Tulare. In all, SJVLS represents 10 library jurisdictions and 112 individual library locations including large urban, medium city/suburban, and small, isolated rural libraries. [See "Find a SJVLS Library" for a map of branch locations.] SJVLS has a long history of sharing a single LMS and actively sharing the majority of its library resources.

SJVLS attempts to provide the member libraries with services that can be performed more economically as a consortium than as individual libraries. These services will be delineated in the scope of work.

Vendor Teleconference Instructions

A vendor teleconference is scheduled on October 22, 2020, at 10:00 AM PST.

Bidders are invited to participate virtually through Microsoft Teams using the following link:

https://go.sjvls.org/rfp-21-001-teleconference.

Notes from the Vendor Teleconference

Request Interpretations or Corrections

Requests for clarification, interpretation, or correction may be submitted via fax at (559)600-6283 or via email to christopher.wymer@sjvls.org

Closing Instructions

All submissions must be received by the date and time indicated as the Closing Date in the Key Dates section below. Proposals and quotes should be submitted to:
San Joaquin Valley Library System
2420 Mariposa Street
Fresno, CA 93721

KEY DATES

RFP Issue Date: October 2, 2020
Vendor Teleconference: October 22, 2020 10:00 AM PDT
Deadline for Requests for Interpretations or Corrections of RFP: October 30, 2020 10:00 AM PDT
Response to Questions Posted: November 3, 2020
RFP Closing Date: November 16, 2020 3:00 PM PST
Vendor Presentations: Week of December 9 – 16, 2020 (exact date and location to be arranged)

View PDF of RFP

Library Software Maintenance Notice

On the morning of Tuesday, September 8th, we will be upgrading the library’s software systems. The upgrades are scheduled to begin around 6:45 am and are expected to be completed around 10:00 am. During this time many features of the online catalog and mobile app will not be available. These features include:

  • Viewing account information, including checkouts, holds, and fines.
  • Placing holds.
  • Paying Fines or Fees.
  • Current item status (checked in, checked out, lost, etc.).
  • eBook or eAudiobook checkout
  • Remote database access.

Thank you for your patience and understanding.