RFP SJVLS 21-001: Library Management System
Purpose
San Joaquin Valley Library System (SJVLS or System) is seeking responses from qualified vendors for a library management system (LMS) capable of supporting a 10-member, 112-location consortium of public libraries. SJVLS previously issued an RFI in 2016 to survey commercial LMS options and see if any of them were competitive with the Evergreen open source software in terms of consortia operational needs and migration/support costs. After careful consideration of LMS functionality and costs, SJVLS made the decision to remain on Sirsi Dynix's Horizon LMS and incorporate their new BlueCloud products.
To be considered "qualified" a vendor's solution must:
- Support standard library functionality in circulation, cataloging, acquisitions, serials and the public catalog
- Efficiently support consortia by streamlining configuration by groups of libraries
- Be installed in a public library consortium of comparable size (locations/circulation) in the United States, such installation having been in full production for at least 18 months.
Background
SJVLS serves the public library systems of Fresno, Kern, Kings, Madera, Merced, Mariposa, and Tulare counties, and the city/district libraries of Coalinga-Huron, Porterville, and Tulare. In all, SJVLS represents 10 library jurisdictions and 112 individual library locations including large urban, medium city/suburban, and small, isolated rural libraries. [See "Find a SJVLS Library" for a map of branch locations.] SJVLS has a long history of sharing a single LMS and actively sharing the majority of its library resources.
SJVLS attempts to provide the member libraries with services that can be performed more economically as a consortium than as individual libraries. These services will be delineated in the scope of work.
Vendor Teleconference Instructions
A vendor teleconference is scheduled on October 22, 2020, at 10:00 AM PST.
Bidders are invited to participate virtually through Microsoft Teams using the following link:
Request Interpretations or Corrections
Closing Instructions
All submissions must be received by the date and time indicated as the Closing Date in the Key Dates section below. Proposals and quotes should be submitted to:
San Joaquin Valley Library System
2420 Mariposa Street
Fresno, CA 93721
KEY DATES
| RFP Issue Date: | October 2, 2020 |
| Vendor Teleconference: | October 22, 2020 10:00 AM PDT |
| Deadline for Requests for Interpretations or Corrections of RFP: | October 30, 2020 10:00 AM PDT |
| Response to Questions Posted: | November 3, 2020 |
| RFP Closing Date: | November 16, 2020 3:00 PM PST |
| Vendor Presentations: | Week of December 9 – 16, 2020 (exact date and location to be arranged) |