RFQ: SJVLS 21-002: Member Library Cards

Purpose

The San Joaquin Valley Library System (SJVLS) seeks quotations from qualified vendors to provide bulk printing of Library Cards for our member libraries. SJVLS member libraries order their library cards as a card and key tag combo. 

Historically, SJVLS members, except for Fresno and Kern Counties, have shared a library card design and all members except for Kern ordered library cards through SJVLS. Fresno County utilized a separate design from the standard SJVLS card for their library card orders. From 2016-2021, SJVLS ordered 484,000 library cards, with an average of just over 80,000 cards a year. 

In this contract we would like to explore the possibility of allowing more of our members to customize their library cards and are asking respondents to provide two quotations. The first quotation will be for most SJVLS libraries to use distinct, individual library card designs. The second quotation will be for all libraries, except for Fresno and Kern County, using a shared library card design. More information about card requirements can be found in the Scope of Work. Examples of the library card designs can be found in Appendix A. In order to test the durability of library card materials, we are requesting vendors provide a minimum of 4 sample cards and key tags with their response.

Background

SJVLS serves the public library systems of Fresno, Kern, Kings, Madera, Merced, Mariposa, and Tulare Counties, and the city/district libraries of Coalinga-Huron, Porterville, and Tulare. In all, SJVLS represents 10 library jurisdictions and 114 individual library locations including large urban, medium city/suburban, and small, isolated rural libraries. [See https://www.sjvls.org/library-locations for a map of branch locations.]

SJVLS attempts to provide the member libraries with services that can be performed more economically as a consortium than as individual libraries. These services will be delineated below in the scope of work.

Vendor Teleconference Instructions

A vendor teleconference will be held for all vendors and is scheduled for June 16 at 10:00 AM PST.

Bidders are invited to participate virtually through Microsoft Teams using the following link:

https://go.sjvls.org/rfq-21-002-vtc

For call in (audio only)

+1 559-785-0133,,184093981#
United States, Fresno

Phone Conference ID: 184 093 981# 

Request Interpretations or Corrections

Requests for clarification, interpretation, or correction may be submitted via email to christopher.wymer@sjvls.org

Closing Instructions

All submissions must be received by the date and time indicated as the Closing Date in the Key Dates section below. Proposals and quotes should be submitted to:
San Joaquin Valley Library System
2420 Mariposa Street
Fresno, CA 93721

KEY DATES

RFQ Issue Date: May 24, 2021
Vendor Teleconference: June 16, 2021 at 10:00 AM PDT
Deadline for Requests for Interpretations or Corrections of RFQ: June 18, 2021 at 4:00 PM PDT
Response to Questions Posted: June 25, 2021
RFQ Closing Date: July 19, 2021 at 5:00 PM PDT

View PDF of RFQ